After the covid 19 pandemic, work from home and online meetings have become a norm. Although there are several apps available for online meetings and giving presentations, Microsoft Teams is the most reliable and most used application among them. The screen sharing in Microsoft Teams is one of the handy features which permit you to interact well with your peers or teammates during the virtual meetings or presentations. In this write-up, we will discuss how to share screen on teams and Microsoft Teams chat.Â
how to share screen on teams?
Step 1: Join a Meeting
First you need to open the Microsoft Teams application on your PC. Then click on the “Meet Now” button if you want to start a new meeting or click on the “Scheduled Meeting” link if you want to join a scheduled meeting. After the meeting window opens, you can wait for other participants to join or you may share your screen right away.
Step 2: Go to Share Screen OptionÂ
So, how to share screen on teams? In the meeting window, look for the share screen icon which is a rectangle having an upward pointing arrow. Click on the icon of the share screen to begin the sharing process.
Step 3: Select Content You want to Share
After clicking the “share screen” button a new window will pop up with many possibilities for sharing your screen. You can decide to share your entire desktop or a specific window (for example, a PowerPoint show) or application. If you choose to share a window or an application, Teams will display a list of open windows or applications for you to select from.
Step 4: Advanced Sharing Options
You will see an “Advanced sharing options” button on the teams application. Clicking on the button will give you access to more features. This is where you can select the part of the screen you want to share using the “Rectangular” or “Freeform” options, change the resolution if needed, or turn on the live captions or subtitles for your sharing content.
Step 5: Start Sharing
If you are wondering how to share screen on teams, you need to click the “Share” button to start sharing your screen with the meeting participants once you have finished with the content selection and have made any settings adjustments,. Now your screen or selected content will be visible to all attendees in the meeting.
Step 6: Use Annotation ToolsÂ
The annotation tools of Microsoft Teams enable you or any other participant to draw, highlight, or annotate directly on the common screen. The annotation tools can be found in the toolbar or control panel while the screen sharing is active. Such tools are quite appropriate for collaboration, or highlighting of particular points.Â
How to share screen on Teams chat?
Now that you know how to share screen on teams, you will be glad to know that you can do that on chat sessions too. Here are the steps to follow-Â
Step 1: Open a Chat & Initiate SharingÂ
First you need to open the Microsoft Teams app on your computer. Then go to the chat tab and open an existing chat or create a new one by clicking on the “New chat” button. In the chat window search for the share screen button which is usually a rectangle with an upwards pointing arrow or the text “Share.” Select the share screen icon to kick off the screen sharing process.
Step 2: Select Content You Want to ShareÂ
When you select the share screen option, a new window or screen appears, allowing you to choose among several screen sharing options. In case you decide to share a particular window or an application, Teams will display a list of open windows or applications for your selection.Â
Step 3: Start Sharing
After you have chosen the content you want to share and adjusted the settings if needed, click on the “Share” button to start sharing your screen with the chat participants. Your screen or selected content will now be shown to the other persons in the chat.
Step 4: Pause or Stop Sharing
If you want to take a break during the screen sharing process, you can use the pause or stop option. Click the “Pause” button if you need a temporary pause in screen sharing, which will not completely stop it. If you don’t want anybody to see your screen, click on the “Stop sharing” button.
Step 5: Chat During Screen Sharing
When you share your screen on chat, you can also use the chat window to communicate with the other participants while the screen share is active. Type your messages in the chat box, and it will appear to all the participants of the chat session.
ConclusionÂ
Knowing how to share screen on teams is one of the most important skills for team work and presentation. You can demonstrate any matter visually through it and also immediate feedback can be given. It makes sure that everyone understands and is on the same page. Screen sharing is a tool that makes more efficient meetings, teaching, and problem solving.
